What are the advantages of a paperless fax machine?

Advantages of paperless fax machines What are the functions of paperless fax machines?

Paperless fax refers to electronic fax, which is called eFax in English. It refers to a new type of fax that sends and receives faxes over the Internet without the need for a traditional fax machine. By faxing, users can receive and send faxes just like sending and receiving e-mails. It is convenient, green and easy to manage.

First, the principle of paperless fax machine

Internet fax is a fax store-and-forward based on PSTN (telephone switching network) and the Internet, also known as electronic fax. It integrates the telephone network, intelligent network and Internet technology. The principle is to transfer the file to the fax server via the Internet, convert it to a common graphic format received by the fax machine, and then send it to the ordinary fax machine around the world through the PSTN.

Second, the advantages of paperless fax machine

Paperless fax refers to a new environmentally friendly fax method that sends and receives faxes in electronic form without the need for paper and consumables. Users can receive and send faxes just like sending and receiving e-mails. The computer can automatically send and receive electronic faxes for easy management and retrieval. It saves resources, saves manpower and material resources, and improves office efficiency.

Traditional fax - high consumables, low efficiency, difficult to manage: the first reaction of most people is the ordinary fax machine that feeds paper, feeds the paper, and connects the transmission. This traditional fax mode is often waste paper. It is cumbersome. Although in 74 years, the first digital fax machine was born in the United States, the thermal paper fax machine was born in the 1980s, and then the ribbon machine, inkjet machine, and laser machine were introduced in the 1990s. The fax machine was speed and clarity. It has been continuously improved, but it still has outstanding problems: paper and consumables are seriously wasted; there are many intermediate links in sending and receiving faxes, and work efficiency is low; fax cannot be managed effectively; mobile fax cannot be realized; corporate confidentiality cannot be guaranteed. With the development of computer technology, communication technology and network technology, human society has entered the information age, using computers and connecting telephone lines to send and receive faxes, will become the mainstream fax mode in the future.

Single-machine fax software - waste of resources, can not be unified management: In the 1990s, there was also a single-machine fax software, represented by WinFax. This way of faxing is done by installing a modem on the computer and then connecting a telephone line. In a certain sense, the mode does realize the function of sending a fax directly without paper printing on the computer, but installing a Fax Modem on each employee computer that needs to send and receive faxes, connecting a fax line, is easy to waste resources, and the company fax Decentralized, unable to be managed uniformly.
Internet fax [3] - change the fax number, low success rate, security vulnerabilities: there is an Internet fax that relies on third-party operators to complete, which allows users to rent fax numbers and pay for faxed copies. Represented by Fax99. This method solves the problem of one machine and one line, but it has to change the fax number of the customer, and some enterprises share the limited line, which is easy to cause high line occupancy rate, the timeliness of fax is difficult to guarantee, the transmission success rate is low, and more important. Yes, as a company's important contract, credential and other types of fax, relying on third-party platform storage management, easily lead to security breaches of corporate information.

Paperless Fax - A paperless fax in the true sense is a new generation of paperless faxes based on narrow sense of no consumables, integrating resources, unified management, efficient faxing, security and stability.

Third, the function of paperless fax machine

Fax sending function

Free fax sending, dragging and sending faxes, specifying fax page sending, web sending fax, remote roaming sending fax, timed fax automatic sending, multiple format fax file sending, fax external forwarding, fax group sending, fax internal forwarding, one-click scanning Send fax, support internal line to send fax, file merge send fax, automatic IP send fax, fax custom title send, fax automatic reminder, send fax voice prompt, fax cover page, fax failure resend mechanism, fax priority send, specified line Send fax, fax signing, fax automatic load balancing, and mail sending fax.

Fax receiving function

Free fax reception, mail receiving fax, roaming receiving fax, personalized fax voice prompt, fax attendant management, automatic printing fax, fax distribution according to extension number, web receiving fax, public fax distribution, fax distribution by line, distribution according to caller number Fax, manual fax reception, fax reminder, fax pick-up.

Fax management function

Fax user management, fax user rights management, fax user level management, direct transmission electronic file, fax statistics management, fax list inquiry management, fax phone book management, fax public phone book management, fax common contact management, fax transmission and reception speed setting, Fax transceiver mode management, tight integration with AD, full fax backup, real-time fax status monitoring, fax electronic signature stamping, fax classification management, fax editing function, access to historical fax, AOFAX recording function, remote control, internal live chat, fax software Secondary development interface, group fax solution.

Fourth, domestic manufacturers of paperless fax machines

The main raw hair R&D manufacturers of domestic paperless fax are: AOFAX, BizFAX, EastFax, WaveFax, etc. of Jinheng Technology. It is a paperless fax solution in the true sense, which can help enterprises to completely get rid of the use of various consumables such as paper in the fax business. Bringing business to the enterprise “full-process” paperless, realizing paperless application of fax business.

Fifth, the development trend of paperless fax machines

Low-carbon environmental protection is the theme of the current era. Paperless faxing will also be a development trend of low-carbon office in the future. The development of domestic paperless fax has just passed the initial stage, and all aspects of technology have become more perfect. The advantage of fax paperless has become more and more obvious. More and more people prefer the saving, convenient, efficient and environmentally friendly fax server. Traditional fax machine manufacturers will be greatly challenged.